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Services

Grade Matrix

Masraff's grade matrix lets you define different spending limits, reimbursement rates, and policy rules based on employee title, seniority, and position. Ideal for fair and consistent expense management.

The approval queue and a multi-level approval flow in the Masraff app. People, companies and amounts are sample data.

The approval queue and a multi-level approval flow in the Masraff app. People, companies and amounts are sample data.

How It Works

Grade Matrix

Masraff's grade matrix module defines customized expense rules for each position level in your organization. Centrally manage parameters like daily meal limit, accommodation ceiling, flight class, and per-km reimbursement rate for grades such as director, specialist, and intern.

Grade Types
Unlimited
Rule Detail
Advanced
Policy Compliance
100 %
Exception Mgmt.
Configurable

01

Reimbursement Rates

Set reimbursement rates such as per-km rate, daily allowance, and accommodation ceiling by grade.

An expense report with its approval flow and accounting hand-off in the Masraff app. People, companies and amounts are sample data.

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Key Features

Capabilities

  • Position-Based Limits

    Define separate limits for different expense categories per grade. Manage meals, accommodation, and transportation independently.

  • Exception Management

    Define temporary limit increases or grade overrides for special cases. Control with an approval mechanism.

  • Policy Integration

    The grade matrix integrates with expense policies. Automatic policy alerts are triggered when limits are exceeded.

  • Grade Analysis Reports

    View comparative grade-based expense analysis to see spending by each level.

Benefits

Common Use Cases

  • Companies applying different travel rules by job title
  • Organizations requiring per diem calculations compliant with public procurement regulations
  • HR departments looking to create fair expense policies
  • Country and grade-based limit management in multinational companies

FAQ

Frequently Asked Questions

How many grades can be defined?

You can define unlimited grades. Each grade can have separate spending limits, reimbursement rates, and policy rules.

What happens when a grade change occurs?

If synced with an HR system, grade changes are automatically reflected. Instant updates are also available with manual management.

Can different limits be set for employees in the same grade?

Yes. With exception management, you can define temporary or permanent custom limits for specific employees. All exceptions are logged in the audit trail.

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