The expense list in the Masraff app. People, companies and amounts are sample data.
The expense list in the Masraff app. People, companies and amounts are sample data.
Overview
How does Cash Advance Management work?
Masraff Cash Advance Management handles employee advances in a single flow, from request to closure. Employees fill in the advance form in the mobile app or on the web, the form goes into the defined approval flow, and the approved advance is transferred to accounting.
The advance form works together with the expense form. As employees enter the purchases they made with the advance as expenses, those expenses are offset against the advance and the remaining balance updates instantly. You no longer need a spreadsheet to see who still has how much in open advances.
Enterprise Clients
800+
Users
100K+
ERP integrations
20+
Countries
5+
The advance process, from request to settlement
Request: The employee enters the amount, currency, advance type and justification in the form.
Approval: The form goes into the approval flow defined for that advance type. Managers approve the request from their phone.
Transfer: The approved advance is transferred to accounting and the ERP.
Settlement: As the employee adds purchases made with the advance to the expense form, they are deducted from the advance balance.
Closure: Open balances are visible per person and per advance type; accounting tracks which advances have not been closed from a single screen.
Domestic, international and business advances, kept separate
You can define advance subtypes using the names your company already uses, for example Domestic, International and Business Advance. Each subtype gets its own ledger account, its own approval flow and its own expense policy. Balances are also tracked separately for each subtype. This way, the approval rules for an international travel advance are managed independently of a domestic business advance.
Masraff Example Holdings Ltd
Create NewQuick Search⌘K
Expense Approvals 7 Expense Report Invoice Advance Form Travel Form Request Management Cargo Expense Policies Statement Reports Settings
ActivityForm sent for approval12.09.2026Approved and forwarded12.09.2026
The approval queue and a multi-level approval flow in the Masraff app. People, companies and amounts are sample data.
Travel-linked advances
A travel form can be opened with or without an advance. On a trip with an advance, the advance issued for the trip and the expenses entered during that trip come together in the same record. When the trip closes, it is clear how much of the advance was spent and how much remains open.
Clean records for accounting
Advance and settlement records are transferred to your accounting system through the ERP integration. Masraff integrates with more than 20 ERPs, including SAP, Oracle, Logo, Mikro and Netsis. At month-end, instead of matching advance accounts by hand, you only need to check the balance in the system.
Masraff Example Holdings Ltd
Create NewQuick Search⌘K
Expense Approvals 7 Expense Report Invoice Advance Form Travel Form Request Management Cargo Expense Policies Statement Reports Settings
