Expense, Card and Travel Management

Photograph your receipts with artificial intelligence-powered receipt reading and have the data extracted automatically. Amount, date, VAT and vendor details turn into an expense record within seconds.

Your corporate card transactions, bank statements and e-invoices are automatically converted into expense records. Put an end to manual data entry.

Split a single spend across multiple cost centers, projects or departments. Generate detailed expense reports with one click and send them for approval.

Spending is any outflow of money a company makes to keep its operations running. The meal an employee pays for during a client visit, the flight ticket bought with the company card, the supplies purchased for the office — each of these is spending. Spending refers to the moment money leaves the account or the card; it is a raw, not-yet-classified movement of money.

The difference between spending, expense claims and accounting expenses

These three concepts are often used interchangeably in everyday language, yet there are subtle but important differences between them:

• Spending is the money outflow itself. It occurs the moment a payment is made; whether it is business-related is not yet determined.
• An expense claim is business-related spending that an employee declares to the company. The employee submits the receipt, the manager approves it, and the company reimburses or offsets the amount. In other words, an expense claim is spending that has entered the corporate process.
• An accounting expense is the amount recorded in the books that reduces the period's profit. Once an approved expense claim is recorded, it becomes an expense in accounting; tax calculations are also based on these records.

In short, the flow works like this: money is first spent, declared as an expense claim if business-related, and recorded as an accounting expense once approved. The more consistently a company manages this flow, the faster employees get reimbursed and the cleaner the books are at period end.