Solutions
Retail expense management for multi-store chains: per-store budgets, category supplier tracking, Nebim/Logo Tiger/Mikro ERP integration. Mobile approvals.
An expense report with its approval flow and accounting hand-off in the Masraff app. People, companies and amounts are sample data.
Retail is one of the most fragmented industries in expense management. Dozens — sometimes hundreds — of stores; each with its own rent, mall service charges, window changes, in-store services, seasonal campaigns, consumables and maintenance. Add mall management invoices, local supplier payments and head-office category budgets, and retail expense management quickly becomes unmanageable. Masraff brings multi-store expense tracking, retail chain spend control, multi-location budgeting and retail-grade ERP integration onto a single platform. Brands running Nebim, Logo Tiger or Mikro across Türkiye and the wider MENA region connect every approval — from store manager to category head — in one continuous flow.
Many stores
Model dozens of stores in a single Masraff tenant; keep franchise, own-store, in-mall outlet and warehouse entities separate where needed, yet consolidated in reporting.
Category analytics
See which store overspends on window changes, which region's consumables are climbing and where supplier concentration is building up — all from one dashboard.
Category folders
Invoices land in the right category as soon as they are uploaded; mall management invoices, window-change bills and marketing-activation payments stay in separate folders.
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Capabilities
Each store gets its own budget and cost center. Store managers approve from mobile.
Invoices auto-categorize into windows, supplies, maintenance, marketing. Vendor-level analytics included.
Out-of-the-box connections to Nebim, Logo Tiger, Mikro Retail. Cross-checks against POS data.
Each store is modelled as a separate cost centre in Masraff. Monthly, quarterly or seasonal budgets are assigned per store; in parallel, head office runs brand, region and category budgets. The store manager sees their own run-rate in real time; the regional lead can compare 8–10 stores side by side and isolate outliers. Once a budget threshold is reached, the request escalates automatically — no end-of-month surprises.
In retail the same supplier may invoice across several categories during the year: window changeovers at the start of each season, in-store consumables (bags, tags, hangers), HVAC and lighting maintenance, in-store marketing materials. Masraff reads each invoice with OCR and routes it into the right category:
Supplier-level analytics surfaces the cases where the same vendor quotes different rates to different stores.
Store managers are on the floor — making them return to a desktop slows operations down. In Masraff's mobile app, a manager approves their store's consumables and maintenance invoices with a single tap; out-of-policy items automatically escalate to the regional or category lead. Receipts and invoices are uploaded directly from the phone, OCR suggests the category, and VAT and non-deductible expense checks run in the background.
Masraff's Retail ERP Integration module ships with ready connectors for Nebim V3, Logo Tiger / Go3 / Netsis and Mikro Fly / Jump / X — the systems that power most Turkish and regional retail chains. Approved invoices post as accounting entries with store and category codes preserved at source. For brands operating POS-driven environments, Masraff matches category and store data through the ERP, so variances between spend and category sales are reported at the right level of detail.
A single-store view isn't enough for retail. Masraff reporting works on three axes:
At end-of-season campaign reviews, the store manager's budget discipline and the category lead's supplier choices appear on the same report. Decisions become data-driven; the brand stays sustainable.
FAQ
Standard configurations ship with ready connectors for Nebim V3, Logo Tiger / Go3 / Netsis and Mikro Fly / Jump / X; typical go-live takes a few weeks once store codes, cost-centre mapping and category alignment are agreed. Custom fields and POS-side attributes add configuration time.
Each store is set up as a separate cost centre and the store manager sees only their own items. In the mobile app they approve window, consumables, maintenance and marketing invoices with a single tap; if a budget threshold or category policy fires, the request escalates automatically to the regional or category lead.
A dedicated project or category code is opened for the campaign and every related invoice — window, print, in-mall event, digital display — is linked to it. At the end of the campaign you see category-level cost, store distribution and supplier concentration in one report.
Separate suppliers and categories are defined for mall invoices (base rent, common-area charges, exit/turnover extras). Recurring monthly items are linked to the contract; if the amount or indexation changes outside the agreed tolerance, the approval workflow activates and out-of-contract items are flagged in the report.
Yes. Each legal entity is configured as a separate company; stores are linked to their respective entity and a separate accounting entry is generated per company on the ERP side. Consolidated reporting then presents a unified view by brand, region and category to head office.
Pricing is set by active user count, the modules in scope (Expense Management, Card Reconciliation, Invoice Management, Spend Requests, etc.) and the ERP integration footprint. Store count is not billed directly; what's billed is the user base, and a retail-specific proposal is shared in the demo conversation.
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