Masraff for Manufacturing

In manufacturing, the bulk of spend comes from supplier invoices. Masraff reads e-invoices and e-archive documents via QR code or OCR and converts them into expenses. Line-item detail, VAT rate, supplier tax number and amount are extracted automatically. Operators do not need to type data manually. For recurring invoices from the same supplier, category and account code suggestions are auto-filled by artificial intelligence capabilities. Procurement teams can run real-time supplier budget tracking without waiting for month-end closing.

For companies running more than one production site, each plant is defined as a separate cost centre with its own approval matrix. Whether you operate multiple factories under one legal entity or multiple companies under separate entities, expenses land in the correct cost centre. Cross-location comparison reports are generated automatically: which plant has higher consumables, which site has growing maintenance cost, all on one screen. The Composite Split module distributes central expenses (such as head office services) to plants based on predefined ratios.

In a manufacturing environment, buying a valve, a bearing or a batch of raw material runs through several stages: request, approval, order and invoice match. Masraff's request management module unifies the purchase request, multi-level approval chain, budget control and mobile approval in one flow. The operator or procurement specialist enters supplier name and line-item detail in the form; based on amount and category, the request is routed to the correct approver. When the budget limit is exceeded, it is escalated to the next manager. Once approval is complete, the system matches the request with the incoming supplier invoice.

Most manufacturing companies run SAP S/4HANA, Logo Tiger, Mikro or Netsis. Masraff offers ready-built connectors to all of them; the manufacturing chart of accounts, VAT input accounts and cost centre codes are pre-mapped. Non-deductible expense (KKEG) scenarios, especially vehicle costs and items without proper documents, are routed to the 689 accounts automatically. VAT withholding rates are defined by category. At month-end, accounting teams push approved expense entries to the ERP in one click; account mapping, FX rate and AR records are processed consistently.

Manufacturing CFOs and plant managers are not behind a desk. They are on a site walk, on the line or visiting a supplier. The Masraff mobile app delivers a full approval experience on iOS and Android. Managers see the request, the attached invoice image and the live budget status on their phone, approving in one tap or writing a rejection reason. Two-factor authentication protects access. After approval, notifications go to the originating operator and to accounting; the cycle finishes in minutes, not hours.

Digitising manufacturing operations with Masraff frees procurement and finance teams from manual data entry. Request a demo to see your own factory spend flow end to end.