Masraff for Construction Companies

The site foreman, lead worker, field engineer, or driver photographs the receipt from their phone. The system reads the amount, date, and VAT automatically; the user only picks the project and category. GPS is stamped onto the receipt, so the question "was this fuel receipt actually purchased on the Tekirdağ jobsite?" is settled at the moment of capture. On remote sites without signal, the receipt queues on the phone and uploads automatically when connectivity returns — work doesn't stop because of bandwidth.

Each project carries its own budget and cost center. Fuel, materials, lodging, freight, equipment rental, and subcontractor progress payments are tracked separately per project. Project managers see their own budget-vs-actual view whenever they want, with automatic warnings as the threshold approaches or is breached. Central overhead serving many sites (head office, management, shared equipment) is distributed to projects via pre-defined allocation rules — scenarios like "an IT person's expense splits equally across four departments" are set up once and forgotten.

For a contractor-heavy construction firm, progress-payment cycles are critical. Every subcontractor's expenses, invoices, and advances roll up under one project; during the payment cycle, finance answers "how much did this subcontractor spend on which jobsite this month, which invoices haven't arrived yet?" from a single screen. E-invoices convert to expenses by scanning the QR code — no waiting for OCR. Subcontractor-level spend analysis shows which subcontractor produced what cost on each project.

Every action — receipt upload, approval, rejection, change request — is timestamped with the user and device into the audit trail. In a tax audit, the proof of "was this expense really declared on that date?" sits in the system. At provisional acceptance and final handover, project-level cost reports, progress-payment breakdowns, and subcontractor analyses export to Excel in one click. Tax-disallowed expenses (e.g., the regulated share of vehicle costs, items without proper documentation) are separated automatically, so accounting doesn't filter them by hand.

Masraff connects directly with Logo, Mikro, Netsis, Luca, Link, Nebim, and Orka. For larger contractors on SAP, Oracle Fusion or NetSuite, ready-built connectors exist. GİB e-invoice and e-archive infrastructure is built in; accounting pushes approved expenses — with VAT split and project/cost-center coding — to the ERP in one click. Integration is tailored to your existing chart of accounts and project-code structure, with typical go-live in a few weeks.

The site foreman opens the phone and sees pending approvals, the project manager reads budget drift daily instead of waiting until the 15th, and finance doesn't spend the progress-payment cycle hunting for receipts. In your demo, walk us through your jobsites, your subcontractor structure, and your ERP — we'll show you exactly how Masraff fits.