Mileage and Vehicle Expense Calculator

Both are common. A per-km rate is used when employees drive their own car, to cover fuel plus costs such as wear and maintenance with a single rate. Calculating from fuel consumption covers only the fuel used on the trip; it suits company cars or cases where only fuel is paid. Your company's expense policy decides which one applies.

It depends on the country. In some countries the tax authority publishes a tax-free amount per km for business trips in an employee's own car; in others there is no such amount and company policy sets the rate. How the payment is treated for tax and social security can also depend on how it is paid. Before applying a rate, check your country's current rules and ask a tax advisor.

Multiply the total distance (km) by the car's fuel use per 100 km and divide by 100; then multiply the litres by the fuel price per litre. For example, on a 240 km trip a car that uses 7 litres per 100 km consumes 16.8 litres of fuel; at $2.00 per litre, the fuel cost is $33.60.

This tool adds them up on a separate line and includes them in the grand total. Your company policy decides whether these fees are covered by the per-km rate; if your policy counts them as included, leave these fields empty.

Yes, it is completely free and needs no sign-up. Everything is calculated in your browser; the distances and amounts you enter are not sent to any server.

In Masraff's Distance Calculation service, distance is calculated through a map service (Google Maps and Yandex Maps). Companies can set different per-km rates by vehicle type, fuel type and employee grade; the reported distance is verified, and claims that exceed a set deviation are routed for additional approval.